Email Signatures
Add some Puma Purrfection to your email signature.
If you want to add the VC Puma or the college logo to your Outlook e-mail signature, refer to the formatting examples on this page and use the following steps.
- Download the signature template(s).
- Edit the template in Microsoft Word: Replace the placeholder text with your own and change hyperlinks on social images (if applicable). Add additional phone numbers or remove unnecessary items. Please do not change the formatting, colors, etc.
- Select the text and image(s) in the template and Edit > Copy.
- In Outlook, open a new message and then select Signature > Signatures.
- In the Select signature to edit box, choose the signature you want to edit.
- Paste the signature images and copy into your Outlook Signature.
- When you're done, select OK to save the changes to your signature.
To learn more about changing your email signature, visit the Microsoft Support website.
We get it. It’s a lot of information to soak in. Reach out—that’s what we’re here for. It takes us all to maintain the brand our students know and love.
VC Puma signature with social icons.
VC Puma signature.
Valencia College logo with social icons.
Valencia College logo signature.
Simple signature with social icons.
Simple signature.
Out of Office (OOO)
Out-of-Office Message Templates
Clear is kind. Copy and paste the message to use as your out-of-office automatic reply for students, employees and potential email contacts.
Out-of-Office Template: Winter Break
TIMING For use when employees are out of the office, for Winter Break.
Thank you for contacting me. From Monday, December 23, 2024, through Wednesday, January 1, 2025, Valencia College will be closed for Winter Break, and I will be out of the office.
During the closure, you can call 407-582-1507 between 9 a.m.- 5 p.m. for general assistance any day except Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day. Also, you may find useful information online about student and employee resources.
The college will reopen on Thursday, January 2, with spring term classes starting on Monday, January 6. I will get back to you as soon as possible after the college has reopened.
With Puma Pride,
<signature>
Labor Day
TIMING Monday, September 2, 2024
Thank you for contacting me. In observance of Labor Day, Valencia College will be closed, and I will be out of the office on Monday, September 2, 2024. While the college is closed, you can find useful student and employee resources online.
All college operations, classes and services will resume on Tuesday, September 3. I will get back to you as soon as possible after the College has resumed operations.
With Puma Pride,
<signature>
Out-of-Office Template: General
TIMING For use when employees are out of the office, e.g. vacation, conferences
Thank you for your email. I will be out of the office from [Insert date here] to [Insert date here] and will respond to your message upon my return. For assistance during this time, contact [Provide contact information here].
Examples for providing contact information:
Specific contact:
For assistance during this time please contact, [First Name, Last Name, Job Title]
at [Email address] or [Phone number].
General contact:
For assistance during this time, call 407-582-1507.
With Puma Pride,
<signature>
Independence Day (July 4) and Summer Hours (July 5)
TIMING Timing: Thursday, July 4 and Friday, July 5
Thank you for contacting me. Valencia College will be closed on Thursday, July 4 in observance of Independence Day and on Friday, July 5 for summer hours. During the closure, you may find useful information and resources online.
All college operations, classes and services will resume on Monday, July 8. I will get back to you as soon as possible after the college reopens.
With Puma Pride,
<signature>
Summer Hours
TIMING Timing: June 2024 [most offices closed on Fridays]
Thank you for contacting me. This summer, Valencia College will be closed each Friday in June and the first Friday in July. Most college offices are open from 8am – 5pm, Monday through Thursday, and closed on Friday during this time.
If you need assistance on Fridays during this time, please call 407-582-1507 between 8am and 5pm. You can may also find useful information and resources online.
With Puma Pride,
<signature>
Out-of-Office Template: Spring Break
TIMING For use when employees are out of the office for Spring Break.
Thank you for contacting me. From Monday, March 18 through Sunday, March 24, Valencia College will be closed for Spring Break, and I will be out of the office.
During the closure, you can call 407-582-1507 for general assistance. Also, you may find useful information online.
All college operations, classes and services will resume on Monday, March 25. I will get back to you as soon as possible after the college has resumed operations.
With Puma Pride,
<signature>
Memorial Day
TIMING Monday, May 27, 2024
Thank you for contacting me. In observance of Memorial Day, Valencia College will be closed, and I will be out of the office on Monday, May 27, 2024. During the closure, you may find useful resource information online.
All college operations, classes and services will resume on Tuesday, May 28. I will get back to you as soon as possible after the College has reopened.
With Puma Pride,
<signature>
Out-of-Office Template: Learning Day
TIMING For use when employees are out of the office for Learning Day.
Thank you for contacting me. I will be out of the office on Friday, February 9, 2024, as all Valencia College campuses will be closed for faculty and staff to participate in our annual, collegewide Learning Day.
For general assistance, you can call 407-582-1507. Also, you may find useful student and employee resources online.
I will get back to you as soon as possible after the College has reopened.
With Puma Pride,
<signature>
Out-of-Office Template: Thanksgiving Break
TIMING For use when employees are out of the office, for Thanksgiving Break.
Thank you for contacting me. Valencia College is closed from Wednesday, Nov. 27 through Sunday, Dec. 1, for the Thanksgiving Break.
During the break, you can call 407-582-1507 between 9 a.m. – 5 p.m. for general assistance any day except Thanksgiving Day, Thursday, Nov. 28. You may also find useful student and employee information online.
All college operations and classes will resume on Monday, Dec. 2. I will get back to you as soon as possible after the college has reopened.
With Puma Pride,
<signature>
Independence Day
Timing: Tuesday, July 4, 2023
Thank you for contacting me. In recognition of Independence Day, Valencia College will be closed on Tuesday, July 4, 2023, and l will be out of the office. During the closure, you may find useful information about student and employee resources online.
All college operations, classes and services will resume on Wednesday, July 5 at 8 a.m. I will get back to you as soon as possible after the College has resumed operations.
With Puma Pride,
<signature>